Privacy policy


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1.Privacy policy

System Integrator Corp. (“System Integrator”) developes the original packaged software and construction of the web system as the main business, using the know-how of database technology and enterprise basic operations system since the establishment of a business. In addition, we develop the system integration business and consulting business.

System Integrator recognizes that protecting personal information in consideration of these business contents and scale is a natural social responsibility, and all officers and employees comply with the personal information protection policy stated below. In addition, we establish a personal information protection management system to handle personal information appropriately and safely, implement it, and maintain and improve it.

Action of the personal information protection
All Officers and employees will comply with laws and other regulations regarding personal information protection.

System Integrator will establish a personal information protection management system related to the handling of personal information and thoroughly inform all officers and employees of the importance of protecting personal information.

System Integrator will appoint a person responsible for personal information management and strive to properly manage personal information.

Acquisition, use and provision of personal information, and prohibition of use outside purpose
When acquiring personal information, System Integrator will clarify the purpose of acquisition and use, and handle the acquired personal information appropriately within the necessary for achieving the purpose of use. In addition, System Integrator will not to do "the use out of the purpose" or "the provision to a third party" of personal information without obtaining the consent of the person beforehand, and take measures for that.

Proper management of personal information
In order to prevent leakage, loss, damage, etc. of personal information we hold, System Integrator will implement safety management plan, officer and employee education, and outsourcing management, etc. and endeavor to manage personal information appropriately.

Continuous improvement of personal information protection management system
About the continuous improvement of personal information protection management system, System Integrator will review and improve it regularly at least once a year by the Representative Director and President.

■ Complaint and consultation
System Integrator will respond appropriately and promptly when there is a request such as disclosure, correction, addition, deletion etc. from the person concerned about the personal information we hold. Regarding complaint and consultation concerning the handling of personal information, please contact us at the following consultation desks. Complaint and consultation desk are as follows
privacy@sint.co.jp

2. Purpose of using personal information

System Integrator will disclose the purpose of use of acquired personal information as follows. In addition, when System Integrator notifies you or discloses purpose of use individually and acquires personal information, we will apply that notice or disclosed purpose of use.

 Division  Purpose of use
Personal information on customers and suppliers ・For event guidance such as seminars and exhibitions
・For proposing or providing products or services
・For providing information on products and services and advertisements etc.
・For introduction of sales service desk
・For research analysis for product development and service improvement
・For providing maintenance support services
・For contact, cooperation, negotiation, performance of contract, request for performance
・For suppliers' intermediary • mediation of business etc.
Personal information on shareholders ・For exercise of rights under the companies law and fulfill obligations
・For providing various information and service from us based on the position as a shareholder
・For Implementation of various measures to facilitate the relationship between shareholders and the company
・For administration of shareholders such as preparing shareholder data based on various laws and ordinances
Personal information on employees ・For business contacts, response to emergency situations and for crime prevention and disaster prevention
・For enforcing business by rules in the company
・For employment management, personnel and human resource management, assessment analysis of company
・For occupational safety and health management
・For procedures welfare and social insurance affairs based on laws and ordinances, administrative etc.
Personal information on everyone who wishes to join System Integrator ・For contact to applicants in recruiting, and provision of information about the selection results.

System Integrator may consign duties of some or all to the outside companies within the scope of achieving the above purpose of use.

System Integrator may conduct duties some or all in cooperation with the outside companies within the scope of achieving the above purpose of use.

(1) Personal information item to use jointly
Company name, full name, phone number (including mobile phone), e-mail address (including cell phone e-mail address) etc.

(2) Scope of the joint user
Companies that hold seminars and exhibitions jointly, companies that collaborate through business alliance etc.

(3) Purpose of use of the joint user
Sales activities, product information etc.

(4) Person responsible for managing personal information to be used jointly
System Integrator Corp. Person in charge of personal information protection (administration manager)

(5) Acquisition method
Directly, Web, email

Although it is optional for you to give the above personal information to us, if we are not given, we cannot achieve the purpose of use, and you may not obtain the expected results.

* Personal information provided to System Integrator based on business consignment etc. with business partners or customers will not be subject to disclosure.

3.Procedure for Disclosure of Personal Information

Procedure method
Procedures related to request for disclosure of personal information are as follows.

(1) You need to send "Disclosure Application Form for Personal Information" and personal identification documents by e-mail, fax or postal mail to the personal information inquiry desk (In the case of a legal representative or an arbitrary agent, it is necessary as well).

(2) System Integrator will inform you of completion of acceptance (by e-mail or phone)

(3) System Integrator will inform you of the correspondence contents by mail in writing.

* Please note that we may not be able to respond to your application if there is an error in the above documents.

* The above documents are used only for answering inquiries.

* There is no fee for this application procedure.

Identification document
In order to confirm that you are the principal or an agent, prepare the following official certificate. In case of request with mail or fax, please send a copy.

* It is only those within the expiration date.

* Because System Integrator will not acquire sensitive information such as your registered domicile or Individual Number, please paint the relevant part of the document in black, and submit it.

(1) In case of the principal

One of the following documents (copy) 1 copy

a. Driver's license (copy)

b. Passport (copy)

c. Any one copy of the National Pension Book, Health insurance cards, student ID card, Alien Registration Card, Resident Register card or Individual Number Card (copy)
(Those where the current address is listed)

(2) In case of legal representative

<Legal representative is a person in parental authority>

Document certifying the relationship with the principal such as transcript of the family register or abstract of family register (copy) 1 copy

<Legal representative is a guardian of adult>

Certificate of registration matters (copy) 1 copy

<Legal representative is guardian of minor>

Certificate of underage guardian registration matters for minors (copy) 1 copy

(3) In the case of an arbitrary agent

The following two documents Authorization document signed and sealed by the applicant himself / herself (Original) 1 copy

One of the following documents to prove the identity of the agent himself / herself (copy) 1 copy

a. Driver's license (copy)

b. Passport (copy)

c. Any one copy of the National Pension Book, Health insurance cards, student ID card, Alien Registration Card, Resident Register card or Individual Number Card (copy)
(Those where the current address is listed)
Download of "Disclosure Application Form for Personal Information"

【Destination】
System Integrator Corp. The personal information inquiry desk
LAND・AXIS・TOWER. 32F
11-2 Shintoshin, chuo-ku, Saitama-city,
Saitama ZIP 330-6032

FAX: 048-600-3880
mail:privacy@sint.co.jp


4.Person in charge of personal information protection and Complaint and consultation desk

For complaints or consultation about personal information, please contact the following desk.
Person in charge of personal information protection (administration manager)

Complaint and consultation desk about personal information (complaint consultation desk person in charge) :privacy@sint.co.jp

5.Name of Accredited Personal Information Protection Organization and the contact information for handling of complaints the parties

Name of Accredited Personal Information Protection Organization
JIPDEC

The contact information for handling of complaints
Personal Information Protection Consultation Service Office

Address:
Roppongi First Building,
1-9-9 Roppongi, Minato-ku,
Tokyo 106-0032

Phone Number
03-5860-7565
0120-700-779